Accounting Practice Management Software | CPA

Satva Solutions developed a cloud-based Practice Management Software solution for Whitfield & Associates LLC, a Chicago-based CPA firm specializing in churches and non-profit organizations. The custom SaaS solution integrated with QuickBooks Online to automate accounting processes for over 80 clients, manage 5+ million transactions, and generate 30+ custom reports.

By transitioning from a fixed VM-based application to a scalable cloud architecture, the firm achieved significant improvements in performance, efficiency, and cost management.

The Client

Whitfield & Associates LLC is a specialized CPA firm based in Chicago that provides accounting, financial management, and compliance services to churches and non-profit organizations across the United States.

Founded by Belinda Whitfield, the firm was seeking to enhance its operational efficiency through better technology solutions.

Challenges Faced by Whitfield & Associates

Before partnering with Satva Solutions, Whitfield & Associates faced several critical challenges:

• Underperforming Development Partnership:
  Their previous software development vendor delivered features behind schedule and at excessive costs.
• Technical Limitations:
  Their existing application was built on a fixed VM architecture with significant performance and scalability issues.
• Cost Inefficiencies:
  Hosting on DigitalOcean resulted in consistently high costs regardless of actual resource utilization.
• Limited Automation:
  Manual processes were required for managing client data from QuickBooks Online.

The firm needed a solution that could efficiently manage accounting processes for numerous church and non-profit clients while maintaining compliance with relevant financial regulations.

The Solution

Looking at the initial structure of an application, Satva met with Belinda for 1-2 hours to understand her requirements. After understanding the requirements, Satva proposed following the scrum methodology. We started the project with the design sprint, keeping the branding of Whitfield & Associates LLC intact.

The design sprint successfully created the web application’s UI/UX with the Dashboard and module designs.

Once the design was fully discovered, the scope was within the wireframe, which led Satva’s developers to start developing the Practice Management Software for CPA on a time and material basis.

Practice Management Software is a web application used to manage a portfolio of QuickBooks Online clients, automate tasks and reporting, and streamline workflows.

In financial terms, it helps the CPA firm to integrate, automate & validate client data from QuickBooks Online. It is specially designed according to the accounting needs of churches & non-profit organizations based in the United States

Results

• Whitfield & Associates LLC was able to use the Practice Management Software for more than 80 clients, leading them to automate the accounting process for all 80 clients.
• Manage clients, employees, and vendors in one platform
• Summarized & detailed action items are presented with the help of a Dashboard for every client.
• More than 5 Million transactions are synced using Practice Management Software
• Using practice management software, the client can manage the accounting, taxation, and advisory elements of 80 clients with just a team of 3 employees.
• Using Practice Management Software, 30 custom reports can be generated. They are focused on bookkeeping auditing, including payroll and 1099 reports, which are not inbuilt shared by QuickBooks.

Key Features within the Practice Management Software

• Account Reconciliation Status Management: This module is designed according to the rules of CPAs for account reconciliation. It verifies the two sets of records to check that the figures are correct and in agreement and maintains the status on the dashboard.
• Pre-Check-up Issues: The admin and the end clients will be notified via the Pre-Check-up Issues module, which dumps the QB Online Data. This particular module also contains the validations and reports.
• Payroll Practice Issues: Payroll is one of the modules that clients want to automate for their clients & employees. This module keeps an eye on the payroll for each & every employee in the company
• 1099 Practice Issues: This module helps the CPA firm to help & track the vendors’ records within the company. Vendors can also be a part of the web application where they can define their unvalued fields with correct information & keep it updated.
• Practice Review reports: A bunch of reports are generated under this module and are visible to the admin role. The list of reports the clients will be able to generate are:
  • General Ledger Review
  • Balance sheet account Review
  • 1099 Practice review
  • 1099 review report
  • 1099 status report
  • Taxable Wages computations
  • Account Reconciliation Review
  • Financial Report Check-up

Platform/Technology

• .net core, Azure SQL database, Azure Service bus, functions, Storage
• Frontend in React.JS</li>
• Programming language: C#

Conclusion

Developing a custom CPA Accounting Practice Management Software for Whitfield & Associates LLC. Satva Solutions helped automate the accounting process for over 80 clients, significantly increasing the firm’s efficiency.

The software streamlined workflows by integrating and validating data from QuickBooks Online, allowing the CPA firm to manage clients, employees, and vendors in one unified platform.

With over 5 million transactions synced and more than 30 custom reports generated, the solution enabled Whitfield & Associates LLC to enhance its services while reducing operational costs.

If your CPA firm or organization is facing similar challenges in managing accounting processes, we can help. Get in touch with us today to discover how our tailored software solutions can automate tasks, streamline workflows, and ultimately boost your business efficiency.