How Fraxion Built Multi-Platform Accounting Integrations and Saved $50K Annually

Project Overview

• Client: Fraxion
• Target Market: Mid-market organizations
• Project: Multi-platform accounting and ERP integration
• Primary Objective: Replace costly manual and third-party integration processes
• Key Outcome: Approximately $50,000 in reported annual savings

Client Overview: Fraxion Spend Management

Fraxion is a cloud-based procure-to-pay and spend management software company serving mid-market finance teams. Its platform connects purchasing, accounts payable automation, expense management, approval workflows, and spend analysis within one system.

The platform helps finance teams control spending before purchases occur, apply approval policies, maintain audit trails, and connect procurement activities with their existing accounting or ERP systems.

Fraxion’s solutions support more than 1,000 organizations and 200,000 users while managing over $10 billion in business spending worldwide

Project Background

Fraxion needed reliable connections between its procurement platform and the accounting systems used by its customers.

Its existing process depended on manual imports and exports as well as an external integration platform that charged fees based on usage or user volume. As Fraxion expanded its customer base and supported more accounting platforms, this approach increased operating costs and made integration management more difficult.

The company required an integration model that could:

• Exchange procurement and accounting data automatically
• Support multiple accounting and ERP platforms
• Reduce dependence on expensive third-party integration services
• Provide a consistent experience across customer accounts
• Support future accounting connectors without rebuilding the entire integration layer

Who Uses Fraxion Spend Management?

Fraxion is designed primarily for mid-market organizations that require stronger control over purchasing, accounts payable, expenses, approvals, and company-wide spending.

The platform is particularly relevant for organizations that:

• Have outgrown email- and spreadsheet-based purchasing
• Manage multiple departments, entities, locations, or cost centres
• Require multi-level purchase and invoice approvals
• Need audit-ready procurement and accounts payable records
• Track spending across projects, grants, funds, or budgets
• Want to prevent unauthorized spending before purchases are made
• Need procurement software to work with an existing accounting or ERP platform

Industries with complex approval, reporting, and compliance requirements can use Fraxion to connect purchasing and AP processes with their financial system of record. Fraxion positions the platform for mid-market organizations requiring structured procurement and AP controls without the cost and complexity of enterprise-scale software.

Multi-Platform Accounting Integration Challenges

Fraxion needed to connect its procurement workflows with multiple accounting and ERP systems used by its customers.

The project presented several challenges:

Manual Data Transfers

Procurement and accounting data had to be imported or exported between Fraxion and external financial systems. This created repeated administrative work and increased the likelihood of missing, duplicated, or incorrectly mapped records.

Different Accounting Data Models

Each accounting platform used different API structures, authentication methods, field names, transaction formats, and validation requirements. A vendor, purchase order, account, or bill could therefore require different mapping rules for each destination system.

High Third-Party Integration Costs

The existing integration approach involved recurring platform or user-based charges. As adoption increased, these costs affected the commercial viability of offering accounting integrations to more customers.

Maintaining Multiple Connectors

Supporting QuickBooks Desktop, QuickBooks Online, Xero, NetSuite, Sage Intacct, and Dynamics 365 Business Central required a structured approach to connector development, testing, version management, and error handling.

Consistent Customer Experience

Although the underlying accounting systems differed, Fraxion needed customers to receive a consistent integration experience when configuring accounts, synchronizing records, and reviewing transaction status.

Unified Accounting Integration Solution

• Fraxion sought the expertise of Satva Solution, an accounting integration company specialist, to address their pain points and enhance their bottom line. Satva Solutions proposed integrating Fraxion’s accounting processes across the SIX platforms in a phased manner.

Satva Solutions developed a unified integration approach that connected Fraxion’s procure-to-pay platform with multiple accounting and ERP systems.

Rather than treating every connector as a completely separate implementation, the solution established common integration processes for authentication, data mapping, synchronization, validation, logging, and exception handling.

The solution was designed to support:

• Customer-specific accounting connections
• Secure authentication with each financial platform
• Standardized procurement-to-accounting data mapping
• Vendor and account synchronization
• Purchase order and bill transfers
• Configurable account and field mappings
• Transaction status monitoring
• Error logging and retry management
• Expansion to additional accounting platforms

Fraxion’s current integration model connects procurement data such as GL accounts, budgets, vendors, cost centres, purchase orders, and bills with accounting or ERP systems while keeping the financial system as the primary system of record.

The architecture followed a unified accounting API model in which common procurement records were standardized before being routed to the appropriate accounting connector.

Accounting Data Synchronized Between Fraxion and ERP Systems

Depending on the connected accounting platform and customer configuration, the integration architecture can support the exchange of:

• General ledger accounts
• Vendors and supplier records
• Cost centres and departments
• Budgets
• Projects and tracking categories
• Purchase orders
• Bills and accounts payable transactions
• Tax codes
• Currencies
• Payment and transaction statuses

This allows procurement activity initiated in Fraxion to remain connected with the customer’s accounting records without requiring finance teams to repeatedly enter the same information.

Only include data entities confirmed within the completed project scope.

Phased Integration Implementation

Phase 1: Requirements and Data Mapping

Satva Solutions reviewed Fraxion’s procurement workflows and identified the records that needed to move between Fraxion and each accounting system.

The team documented authentication requirements, API endpoints, field mappings, validation rules, transaction dependencies, and platform-specific limitations.

Phase 2: QuickBooks Online Integration

QuickBooks Online was selected as the initial integration. This phase helped establish the core processes for connecting customers, mapping accounting data, exchanging transactions, and recording synchronization results.

Satva applied its experience in QuickBooks integration services to establish the initial authentication, data-mapping, validation, and transaction-sync framework

Phase 3: Expansion to Additional Platforms

Following the initial implementation, the integration approach was adapted for other accounting and ERP platforms, including QuickBooks Desktop, Xero, NetSuite, Sage Intacct, and Dynamics 365 Business Central.

Each connector retained platform-specific authentication and mapping rules while following a common integration structure.

Phase 4: Validation and Error Handling

Validation rules were introduced to identify incomplete, incorrectly mapped, or rejected records before they affected downstream accounting workflows.

Integration logs helped technical and support teams review transaction status, investigate failures, and resolve customer-specific configuration issues.

Phase 5: Controlled Customer Rollout

The connectors were deployed in phases to reduce implementation risk and allow Fraxion to test each accounting integration before extending access to additional customers.

How the Fraxion Accounting Integration Works?

1. A purchasing or accounts payable transaction is created in Fraxion.
2. The integration validates the customer’s accounting connection and mapping configuration.
3. Relevant vendor, account, budget, purchase order, or bill data is prepared for synchronization.
4. The transaction is sent to the connected accounting or ERP platform.
5. The destination system validates and processes the record.
6. The resulting transaction status or identifier is returned to Fraxion.
7. The integration records successful and failed synchronization attempts for monitoring and support.

Results and Business Outcomes

The unified accounting integration approach reduced Fraxion’s reliance on manual imports, exports, and expensive third-party integration services.

Lower Integration Costs

Replacing the previous integration model reportedly saved Fraxion approximately $50,000 per year, helping improve the commercial viability of supporting multiple accounting platforms.

SaaS companies considering a similar model can compare the long-term cost of unified APIs versus custom integrations, including per-user, connection, and maintenance costs.

Reduced Manual Data Handling

Procurement and accounting records could move between Fraxion and connected financial systems without repeated file exports or duplicate data entry.

Broader Accounting Platform Coverage

Fraxion could support customers using different accounting and ERP platforms through a more consistent integration model.

Improved Integration Visibility

Transaction logging and status monitoring gave technical teams better visibility into successful synchronizations, mapping problems, and failed records.

Easier Connector Expansion

The common integration approach created a stronger foundation for introducing additional accounting connectors as customer requirements evolved.

Customer and Revenue Impact

The existing case study reports a 10% improvement in customer retention and 5% revenue growth following implementation. These figures should be retained only when the client has approved them and the measurement period is available.

Platform/Technology

• Database: Sql Server
• Programming language: C#
• Azure Q and Azure Function

Conclusion

Satva Solutions helped Fraxion move from manual and costly accounting connections toward a unified multi-platform integration approach.

The project connected Fraxion’s procure-to-pay workflows with accounting and ERP platforms including QuickBooks, Xero, NetSuite, Sage Intacct, and Dynamics 365 Business Central. It also established common processes for data mapping, authentication, transaction synchronization, validation, and monitoring.

The resulting architecture reduced dependence on third-party integration fees, limited repetitive data handling, and gave Fraxion a stronger foundation for supporting new accounting platforms and customer requirements.

For SaaS companies that need to connect their products with multiple financial systems, a unified integration architecture can reduce connector development effort while providing more consistent control over data exchange.

Technology Stack

• .NET Core
• Azure
• SQL Server (Database)

FAQs

What is Fraxion Spend Management?

Fraxion is a cloud-based procure-to-pay and spend management platform that helps mid-sized businesses manage purchasing, approvals, accounts payable, expenses, budgets, and audit-ready procurement records.

Which accounting platforms were integrated with Fraxion?

The integration scope included QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, and Microsoft Dynamics 365 Business Central.

How does Fraxion accounting integration work?

Procurement and AP data created in Fraxion is validated, mapped, and transferred to the connected accounting or ERP system. Transaction status and errors are then recorded for monitoring.

What data can Fraxion synchronize with accounting software?

Depending on the platform, the integration can synchronize vendors, general ledger accounts, cost centres, budgets, purchase orders, bills, tax codes, projects, and transaction statuses.

What business results did Fraxion achieve?

The case study reports approximately $50,000 in annual savings, reduced manual data handling, broader accounting-platform coverage, and improved visibility into integration transactions.

Who benefits from Fraxion accounting integration?

It is suitable for mid-sized, multi-entity, and growing businesses that need stronger purchasing controls, multi-level approvals, AP automation, audit trails, and integration with their existing accounting system.