NetSuite Integration with Calxa: Enhancing Budgeting & Cashflow Forecasting

The Client

Calxa is the leading budgeting and cashflow forecasting software for Small Businesses and Not-for-Profits(NFP) throughout Australia and New Zealand. It saves time, is easy to use, and delivers professional reports in a fraction of the time used in spreadsheets.

Background

Calxa, established in 2009, is a premier SAAS product specializing in budget and cashflow forecasting software tailored for not-for-profits(NFP), small businesses, and accountants. To date, Calxa has facilitated over 1,351 organizations, and $2.5 billion in donations and generates a social impact valued at more than $8 million annually.

Despite its significant contributions, Calxa continues to strive for enhanced efficiency and user experience in its reporting and financial management processes by adding more accounting and ERP integrations to its platform.

Calxa, a leader in budgeting and cash flow forecasting for not-for-profits, small businesses, and accountants, faced a pivotal opportunity: NetSuite Integration to streamline financial data management. Determined to concentrate on advancing their core product’s capabilities, Calxa sought an expert team to orchestrate seamless ERP integrations. This strategic move aimed to enhance operational efficiency and empower their users with robust financial insights.

• Authentication and Authorization: Building a robust OAuth 2.0 server to securely authenticate clients using client credentials, ensuring data integrity and user privacy.
• Tax Code Management: Creating an intuitive interface for administrators to efficiently manage tax codes, simplifying compliance and financial reporting.
• Data Synchronization: Strategically mapping NetSuite categories to Calxa and effectively managing the Chart of Accounts, enhancing financial clarity and reporting precision.
• Mapping Categories and Accounts: Building a robust OAuth 2.0 server to securely authenticate clients using client credentials, ensuring data integrity and user privacy.
• Monthly Financial Data Sync: Implementing a structured process for monthly synchronization of Period Actual Amounts and business unit data, ensuring timely insights and decision-making support.

The Solutions

To address these challenges, a comprehensive integration plan was developed:

• OAuth 2.0 Authentication:
  1. Implemented OAuth 2.0 Client Credentials Flow for secure communication between systems using REST API.
• Tax Code Management Interface:
  1. Created an intuitive interface for managing tax codes.
  2. Configured the system to handle tax setups for different countries, starting with Australia.
• Data Synchronization Configuration:
  1. Configured the sync process to extract and map relevant category data from NetSuite to Calxa.
  2. Ensure a unidirectional data flow to maintain data integrity.
• Chart of Accounts and Tax Code Mapping:
  1. Developed functionality to add and map new Chart of Accounts from NetSuite to Calxa.
  2. Implemented a default tax code assignment to address limitations in NetSuite, allowing users to manually map tax codes within Calxa.
• Monthly Financial Data Syncing:
  1. Utilized QL Queries to synchronize Period Actual Amounts and budget data every month.
  2. Ensured summarized monthly financial data was accurately reflected in Calxa.

Implementation

The implementation process followed a structured development flow to ensure successful integration:

• Kickoff Meeting:
  1. Conducted an initial meeting to discuss requirements, hosting, and deployment expectations with Satva Solutions’ development team and the client.
• Configuration and Development:
  1. Configured the necessary settings and initiated development based on the sprint plan.
  2. Focused on backend development while Calxa handled UI/UX modifications.
• Internal and Staging Demos:
  1. Completed the first sprint and conducted an internal demo with Satva’s team.
  2. Deployed and released the configurations on the client’s staging environment, followed by a staging demo and Q&A session with the client.
• Testing and Bug Fixing:
  1. Addressed minor changes and fixed bugs identified during the UAT phase.
  2. Obtained QA sign-off from the client’s team.
• Production Deployment and Support:
  1. Deployed the final Netsuite API solution to the production environment.
  2. Provided ongoing support and maintenance as per the agreement.

Results:

• Enhanced User Experience and Revenue Growth: This NetSuite Integration with Calxa not only significantly improved user experience by enabling more efficient and secure financial data management, but also contributed to overall revenue growth. This enhancement led to higher customer engagement and satisfaction, ultimately increasing revenue growth. Clients expressed greater satisfaction, resulting in higher retention rates and increased referrals, which generated new business opportunities for Calxa.
• Cost Savings: By outsourcing the new NetSuite integration, Calxa significantly reduced administrative overhead investment compared to traditional in-house methods, allowing for greater allocation of resources and budgets towards core product development and customer support.
• Seamless Financial Management: For Calxa (an Accounting software company in Australia) users leveraging NetSuite, the API integration delivers a unified financial management solution, enabling effortless tracking of financial transactions, streamlined account reconciliation, and precise generation of financial reports. This integration significantly enhances operational efficiency and financial oversight.
• Scalability and Future-Proofing: The flexible API integration framework with NetSuite meets current needs and ensures scalability for all Calxa users. It stands ready for future enhancements, enabling continued growth and adaptability in a dynamic market.

Conclusion

Integrating NetSuite with Calxa has significantly enhanced its clients’ operational efficiency and user experience. This strategic initiative has not only streamlined financial processes but also reinforced Calxa’s leadership in budgeting and cash flow forecasting.

With measurable improvements in efficiency, customer satisfaction, and revenue growth, Calxa is poised for continued innovation and success in the dynamic financial software market.

Looking forward, the company remains committed to evolving its capabilities to meet the ever-changing needs of its users.

Connect With Us

Are you looking to integrate NetSuite or other ERP systems to streamline your financial operations?

Contact us at Satva Solutions to discover how Custom Oracle NetSuite integration Service can elevate your business efficiency and financial clarity. Our team of expert NetSuite developers is ready to help you achieve seamless financial management with tailored solutions that fit your business needs

Let’s make your financial processes more efficient together with Integrations.

Platform/Technology

• Development Tech: Asp.Net MVC API with .NET Framework 4.8
• Programming Languages: C#
• API: NetSuite