Custom Inventory Management Integration With QuickBooks Online

The Client

Badeloft USA is an industry leader in luxury bathroom fixtures, offering a unique selection of eco-friendly, non-toxic, and highly durable bathroom products, including freestanding bathtubs, sinks, and bathroom accessories. Their products are characterized by lean, clean design lines and are becoming increasingly popular among interior designers and homeowners.

As Badeloft’s business expanded, the founding members soon realized the need for an inventory management system to run its operations smoothly. And, since all the accounting was handled on QuickBooks Online, they wanted to find a solution that integrates with QuickBooks.

For that reason, Badeloft contacted Satva Solutions to build custom inventory software according to their business needs and also wanted an integration with QuickBooks Online.

Challenges

Badeloft faced significant challenges in managing its inventory but was not able to find a simple solution as the available inventory management tools were quite complex. Due to its dependence on Excel spreadsheets, which were difficult to manage and often led to errors. They required a smooth-running inventory management system that would easily integrate with their existing QuickBooks Online accounting software.

The primary challenges included:

• Manual Data Entry: The spreadsheet-based system was time-consuming and error-prone.
• Complexity of Available Tools: Existing inventory management tools were too complex for their specific needs.
• Lack of Real-Time Data: The absence of real-time synchronization between inventory management and financial systems led to inefficiencies.

The complexity of available inventory management tools did not meet their needs, prompting them to seek a custom development solution.

The Solution

After a comprehensive consultation, Satva Solutions proposed a ‘Discovery and Design’ sprint to develop a custom inventory management system tailored to Badeloft’s specific requirements.

The Satva team initially created a functional prototype that allowed Badeloft to visualize the proposed solution. Upon receiving final approval, Satva developed a fully integrated custom inventory management software that seamlessly connected with QuickBooks Online, providing Badeloft with a unified platform for managing their inventory and accounting processes.

Key Features

• Item Management: Centralized control over all inventory items.
• Stock Management: Ability to manage stock levels during transit and manufacturing processes.
• Stock Allocation: Capability to allocate stock to customers, even if it’s currently in transit or under production.
• Payment Tracking: Monitor the payment status for allocated stock items.
• Inventory Audit Trail: Comprehensive tracking and auditing of inventory movements.

Benefits

Operational Efficiency

• Hours Saved: The integration led to a 30% reduction in administrative hours by minimizing manual data entry, allowing the team to focus on more strategic tasks.
• Productivity Increase: Real-time synchronization between systems resulted in a 40% increase in team efficiency, with quicker access to accurate data and improved inventory control.

Enhanced Accuracy and Efficiency

• Error Reduction: Automation reduced the risk of discrepancies between inventory records and financial data, leading to more reliable reporting and smoother audits.
• Improved Order Fulfillment: A 20% improvement in order fulfillment times was reported, enhancing customer satisfaction and driving repeat business.

Business Impact:

• Cost Savings: Achieved a 70% reduction in monthly fees compared to SaaS software solutions.
• Increased Profitability: Streamlined operations contributed to overall business profitability. Badeloft sales people could now focus more on sales rather than doing manual entries.

Platform/Technology

• Frontend: Angular
• API Development: .Net Core (Open Source)
• Database: MongoDB (NoSQL)
• Cloud Platform: Azure

Conclusion

The custom inventory management software developed by Satva Solutions for Badeloft USA, coupled with its QuickBooks Online Integration Service, not only addressed their immediate challenges but also provided long-term operational benefits.

By automating key processes, Badeloft was able to enhance efficiency, reduce costs, and improve customer satisfaction, reinforcing its market position as a leading luxury bathroom brand.