Download Xero Chart of Accounts (CSV, PDF) with nominal code or account code
Chintan Prajapati June 25, 2024 4 min read
In today’s fast-paced business environment, efficient financial management is crucial. One of the key tools for maintaining organized financial records is the Chart of Accounts. If you’re using Xero accounting software, you can easily export your Xero’s Chart of Accounts into CSV or PDF formats.
This guide will walk you through the steps to download your Xero Chart of Accounts template with nominal codes. Helping you streamline your financial reporting and data integration processes.
Xero’s Chart of Accounts is a vital financial tool for businesses, organizing all the financial transactions into categories. Exporting this data from Xero allows for comprehensive analysis, reporting, and integration with other systems.
Step-by-Step Guide on Download Xero’s Chart of Accounts
Step 1: Log in to Xero
Go to go.xero.com, and log in or register for a new account.
Step 2: Navigate to the Accounting Section
Click the “Accounting” menu on the dashboard page and navigate to the Accounting section.
Step 3: Access the Chart of Accounts Tab
Select “Chart of Accounts” from the menu. Access the Chart of Accounts tab.
Step 4: Export the Data
Click the “Export” button to export data into a CSV file.
Click “Print PDF” to generate a PDF copy of the formatted Chart of Accounts.
| Category | Account Type | Nominal Code Patterns |
|---|---|---|
| Asset | Bank, Current Asset, Fixed Asset, Inventory, Non-current Asset, Prepayment | 1xx |
| Liabilities | Current Liability, Liability, Non-current Liability | 2xx |
| Expenses | Depreciation, Direct Costs, Expense, Overhead | 4xx |
| Equity | Equity> | 3xx |
| Revenue | Other Income, Revenue, Sales | 5xx |
Xero Demo Company Chart of Accounts with Account Codes / Nominal Codes
| Code | Name | Type | Tax code | Description |
|---|---|---|---|---|
| 620 | Prepayments | Current Asset | Tax Exempt (0%) | An expenditure that has been paid for in advance. |
| 710 | Office Equipment | Fixed Asset | Tax on Purchases (0%) | Office equipment that is owned and controlled by the business |
| 711 | Less Accumulated Depreciation on Office Equipment | Fixed Asset | Tax Exempt (0%) | The total amount of office equipment cost that has been consumed by the entity (based on the useful life) |
| 720 | Computer Equipment | Fixed Asset | Tax on Purchases (0%) | Computer equipment that is owned and controlled by the business |
| 721 | Less Accumulated Depreciation on Computer Equipment | Fixed Asset | Tax Exempt (0%) | The total amount of computer equipment cost that has been consumed by the business (based on the useful life) |
Liabilities
| Code | Name | Type | Tax code | Description |
|---|---|---|---|---|
| 825 | Employee Tax Payable | Current Liability | Tax Exempt (0%) | The amount of tax that has been deducted from wages or salaries paid to employees and is due to be paid |
| 826 | Superannuation Payable | Current Liability | Tax Exempt (0%) | The amount of superannuation that is due to be paid |
| 830 | Income Tax Payable | Current Liability | Tax Exempt (0%) | The amount of income tax that is due to be paid, also resident withholding tax paid on interest received. |
| 835 | Revenue Received in Advance | Current Liability | Tax Exempt (0%) | When customers pay in advance of work/services. |
| 850 | Suspense | Current Liability | Tax Exempt (0%) | An entry that allows an unknown transaction to be entered, so the accounts can still be worked on in balance and the entry can be dealt with later. |
| 880 | Owner A Drawings | Current Liability | Tax Exempt (0%) | Withdrawals by the owners |
| 881 | Owner A Funds Introduced | Current Liability | Tax Exempt (0%) | Funds contributed by the owner |
| 855 | Clearing Account | Current Liability | Tax Exempt (0%) |
Revenue
| Code | Name | Type | Tax code | Description |
|---|---|---|---|---|
| 200 | Sales | Revenue | Tax on Sales (0%) | Income from any normal business activity |
| 260 | Other Revenue | Revenue | Tax on Sales (0%) | Any other income that does not relate to normal business activities and is not recurring |
| 270 | Interest Income | Revenue | Tax Exempt (0%) | Interest income |
Equity
| Code | Name | Type | Tax code | Description |
|---|---|---|---|---|
| 970 | Owner A Share Capital | Equity | Tax Exempt (0%) | The value of shares purchased by the shareholders |
Expense
| Code | Name | Type | Tax code | Description |
|---|---|---|---|---|
| 300 | Purchases | Direct Costs | Tax on Purchases (0%) | Goods purchased with the intention of selling these to customers |
| 310 | Cost of Goods Sold | Direct Costs | Tax on Purchases (0%) | Cost of goods sold by the business. |
| 400 | Advertising | Expense | Tax on Purchases (0%) | Expenses incurred for advertising while trying to increase sales |
| 404 | Bank Fees | Expense | Tax Exempt (0%) | Fees charged by your bank for transactions regarding your bank account(s). |
| 408 | Cleaning | Expense | Tax on Purchases (0%) | Expenses incurred for cleaning business property. |
| 412 | Consulting & Accounting | Expense | Tax on Purchases (0%) | Expenses related to paying consultants |
| 416 | Depreciation | Expense | Tax Exempt (0%) | The amount of the asset’s cost (based on the useful life) that was consumed during the period |
| 420 | Entertainment | Expense | Tax Exempt (0%) | Expenses paid by company for the business but are not deductible for income tax purposes. |
| 425 | Freight & Courier | Expense | Tax on Purchases (0%) | Expenses incurred on courier & freight costs |
| 429 | General Expenses | Expense | Tax on Purchases (0%) | General expenses related to the running of the business. |
| 433 | Insurance | Expense | Tax on Purchases (0%) | Expenses incurred for insuring the business’ assets |
| 437 | Interest Expense | Expense | Tax Exempt (0%) | Any interest expenses paid to your tax authority, business bank accounts or credit card accounts. |
| 441 | Legal expenses | Expense | Tax on Purchases (0%) | Expenses incurred on any legal matters |
| 445 | Light, Power, Heating | Expense | Tax on Purchases (0%) | Expenses incurred for lighting, powering or heating the premises |
| 449 | Motor Vehicle Expenses | Expense | Tax on Purchases (0%) | Expenses incurred on the running of company motor vehicles |
| 453 | Office Expenses | Expense | Tax on Purchases (0%) | General expenses related to the running of the business office. |
| 461 | Printing & Stationery | Expense | Tax on Purchases (0%) | Expenses incurred by the entity as a result of printing and stationery |
| 469 | Rent | Expense | Tax on Purchases (0%) | The payment to lease a building or area. |
| 473 | Repairs and Maintenance | Expense | Tax on Purchases (0%) | Expenses incurred on a damaged or run down asset that will bring the asset back to its original condition. |
| 477 | Wages and Salaries | Expense | Tax Exempt (0%) | Payment to employees in exchange for their resources |
| 478 | Superannuation | Expense | Tax Exempt (0%) | Superannuation contributions |
| 485 | Subscriptions | Expense | Tax on Purchases (0%) | E.g. Magazines, professional bodies |
| 489 | Telephone & Internet | Expense | Tax on Purchases (0%) | Expenditure incurred from any business-related phone calls, phone lines, or internet connections |
| 493 | Travel – National | Expense | Tax on Purchases (0%) | Expenses incurred from domestic travel which has a business purpose |
| 494 | Travel – International | Expense | Tax Exempt (0%) | Expenses incurred from international travel which has a business purpose |
| 505 | Income Tax Expense | Expense | Tax Exempt (0%) | A percentage of total earnings paid to the government. |
Information
Here is the list of accounts downloaded from the Xero demo organization:
Further Reading:
Crack the Code: How Unified Nominal Codes Simplify Multi-Company Financial Reporting?
Conclusion on Download Xero’s Chart of Accounts
When creating your COA, you can use the same nominal code series or adjust it based on the size of your organization. For large organizations, consider using 4 or 5-digit nominal codes. This approach is useful if there are multiple locations and departments. It helps differentiate expense accounts while keeping other accounts as 3-digit codes.