Download Xero Chart of Accounts (CSV, PDF) with nominal code or account code Chintan Prajapati June 25, 2024 4 min read In today’s fast-paced business environment, efficient financial management is crucial. One of the key tools for maintaining organized financial records is the Chart of Accounts. If you’re using Xero accounting software, you can easily export your Xero Chart of Accounts into CSV or PDF formats. This guide will walk you through the steps to download your Xero Chart of Accounts template with nominal codes, helping you streamline your financial reporting and data integration processes.The Chart of Accounts is a vital financial tool for businesses, organizing all the financial transactions into categories. Exporting this data from Xero allows for comprehensive analysis, reporting, and integration with other systems.Step-by-Step Guide on Download Xero’s Chart of AccountsStep 1: Log in to Xero Go to go.xero.com, and log in or register for a new account. Step 2: Navigate to the Accounting Section Click the “Accounting” menu on the dashboard page and navigate to the Accounting section. Step 3: Access the Chart of Accounts Tab Select “Chart of Accounts” from the menu. Access the Chart of Accounts tab. Step 4: Export the Data Click the “Export” button to export data into a CSV file. Click “Print PDF” to generate a PDF copy of the formatted Chart of Accounts. Account Types with Nominal Code Patterns in XeroThe table below shows the account types arranged by their categories and the nominal code patterns used in Xero.CategoryAccount TypeNominal Code PatternsUSAUKAssetBank, Current Asset, Fixed Asset, Inventory, Non-current Asset, Prepayment1200-1599600-799LiabilitiesCurrent Liability, Liability, Non-current Liability2000-2999800-900EquityEquity3000-3999901-999ExpensesDepreciation, Direct Costs, Expense, Overhead8100-8999300-599RevenueOther Income, Revenue, Sales4000-4999200-299Xero Demo Company Chart of Accounts with Account Codes / Nominal CodesAssetsCodeNameTypeDescription620PrepaymentsCurrent AssetAn expenditure that has been paid for in advance.710Office EquipmentFixed AssetOffice equipment that is owned and controlled by the business711Less Accumulated Depreciation on Office EquipmentFixed AssetThe total amount of office equipment cost that has been consumed by the entity (based on the useful life)720Computer EquipmentFixed AssetComputer equipment that is owned and controlled by the business721Less Accumulated Depreciation on Computer EquipmentFixed AssetThe total amount of computer equipment cost that has been consumed by the business (based on the useful life)LiabilitiesCodeNameTypeDescription825Employee Tax PayableCurrent LiabilityThe amount of tax that has been deducted from wages or salaries paid to employees and is due to be paid826Superannuation PayableCurrent LiabilityThe amount of superannuation that is due to be paid830Income Tax PayableCurrent LiabilityThe amount of income tax that is due to be paid, also resident withholding tax paid on interest received.835Revenue Received in AdvanceCurrent LiabilityWhen customers pay in advance of work/services.850SuspenseCurrent LiabilityAn entry that allows an unknown transaction to be entered, so the accounts can still be worked on in balance and the entry can be dealt with later.880Owner A DrawingsCurrent LiabilityWithdrawals by the owners881Owner A Funds IntroducedCurrent LiabilityFunds contributed by the owner855Clearing AccountCurrent LiabilityRevenueCodeNameTypeDescription200SalesRevenueIncome from any normal business activity260Other RevenueRevenueAny other income that does not relate to normal business activities and is not recurring270Interest IncomeRevenueInterest incomeEquityCodeNameTypeDescription970Owner A Share CapitalEquityThe value of shares purchased by the shareholdersExpenseCodeNameTypeDescription300PurchasesDirect CostsGoods purchased with the intention of selling these to customers310Cost of Goods SoldDirect CostsCost of goods sold by the business.400AdvertisingExpenseExpenses incurred for advertising while trying to increase sales404Bank FeesExpenseFees charged by your bank for transactions regarding your bank account(s).408CleaningExpenseExpenses incurred for cleaning business property.412Consulting & AccountingExpenseExpenses related to paying consultants416DepreciationExpenseThe amount of the asset’s cost (based on the useful life) that was consumed during the period420EntertainmentExpenseExpenses paid by company for the business but are not deductible for income tax purposes.425Freight & CourierExpenseExpenses incurred on courier & freight costs429General ExpensesExpenseGeneral expenses related to the running of the business.433InsuranceExpenseExpenses incurred for insuring the business’ assets437Interest ExpenseExpenseAny interest expenses paid to your tax authority, business bank accounts or credit card accounts.441Legal expensesExpenseExpenses incurred on any legal matters445Light, Power, HeatingExpenseExpenses incurred for lighting, powering or heating the premises449Motor Vehicle ExpensesExpenseExpenses incurred on the running of company motor vehicles453Office ExpensesExpenseGeneral expenses related to the running of the business office.461Printing & StationeryExpenseExpenses incurred by the entity as a result of printing and stationery469RentExpenseThe payment to lease a building or area.473Repairs and MaintenanceExpenseExpenses incurred on a damaged or run down asset that will bring the asset back to its original condition.477Wages and SalariesExpensePayment to employees in exchange for their resources478SuperannuationExpenseSuperannuation contributions485SubscriptionsExpenseE.g. Magazines, professional bodies489Telephone & InternetExpenseExpenditure incurred from any business-related phone calls, phone lines, or internet connections493Travel – NationalExpenseExpenses incurred from domestic travel which has a business purpose494Travel – InternationalExpenseExpenses incurred from international travel which has a business purpose505Income Tax ExpenseExpenseA percentage of total earnings paid to the government.Information Here is the list of accounts downloaded from the Xero demo organization:Download Demo Company CSV Download Demo Company PDFFurther Reading: Crack the Code: How Unified Nominal Codes Simplify Multi-Company Financial Reporting?Conclusion When creating your Chart of Accounts, you can use the same nominal code series or adjust it based on the size of your organization. For large organizations, consider using 4 or 5-digit nominal codes, especially if there are multiple locations and departments, to differentiate expense accounts while keeping other accounts as 3-digit codes.