Accounts Receivable Automation Services

The global accounts receivable automation market is estimated to be around $3.4 billion in 2025 and is expected to reach $5.95 billion by 2030.

Surveys show that 85% of finance teams using automation tools report higher overall efficiency in their receivables process.

91% of mid-sized firms with fully automated AR systems confirm improved savings, cash flow, and growth.

98–99% of accounting firms are using AI tools, such as 69% for data entry & AR processing, 47–61% for real-time insights, and 53%+ for invoicing & payments.

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Bar chart showing accounts receivable automation market growth from $3.40B in 2025 to $5.95B by 2030 with upward trend arrow.

Key Accounts Receivable Processes to Automate

AR automation for small businesses can streamline the accounts receivable process by automating these key processes-

Invoicing Automation

Create and send invoices right after a sale to avoid delays and reduce manual entry errors.

Payment Automation

Let customers pay through email links or online portals to ensure timely payments. Staff can see payment updates quickly and spend less time chasing overdue accounts.

Invoice Bookkeeping Automation

Invoice automation software can automate the entry and recording of accounts receivable transactions, eliminating the need for manual work. This ensures the ledger remains accurate and allows the finance team to devote more time to other priorities.

Payment Reconciliation Automation

Software can match incoming payments (bank deposits and Credit card Payments) to the corresponding invoices. This saves time on manual checks, avoids errors, and keeps records up to date.

Debt Collection Automation

Automated debt collection workflows use rule-based triggers or AI to adjust outreach based on the age and size of overdue invoices.

  • Intelligent Reminders: An automated payment reminder system sends notices before and after due dates based on each customer’s history. This lets teams follow up on time, get payments in sooner, and keep good relationships with customers.
  • Legal Notice Automation: When invoices remain unpaid for an extended period, requiring legal action, software can help generate the necessary notices or hand the case over to legal staff on time.

Ways to Automate AR Solutions

Businesses have several viable options to choose from when it comes to automating accounts receivable. Each offers different levels of control and ease of use. Here are some popular choices to consider-

Ready-to-Use AR Software

Many businesses opt for ready-made accounts receivable software to streamline their workflows. These solutions typically offer

  • Invoicing and payments
  • AI-powered collections software
  • Reconciliation with minimal setup

A platform like Billtrust offers features like customer onboarding, verification, AI AR automation and an invoice-to-cash application. A platform like HighRadius offer features such as automated invoice processing, collections automation software, and automated cash application software that integrate directly with your existing accounting system.

Integration with Existing Accounting and ERP Software

Accounts receivable software needs to work well with your existing accounting or ERP system. Options like NetSuite, SAP, Microsoft Dynamics, ZohoBooks, Xero, and QuickBooks.

Account receivable system will ensure invoices are issued, whole and part payments are allowed, and pushing the payment data into accounting and ERP software will ensure collection reminders are turned off, cash flow statements are reflecting amounts, bank fees or credit card processing fees are accurately updated in the accounting system.

This will save the drudgery of hundreds of hours.

Workflow Automation Tools (n8n, Zapier, Make.com)

Platforms like n8n, Zapier, and Make.com enable businesses to set up accounts receivable tasks without requiring extensive IT work. These tools can

  • Clone invoices from the Invoicing system to the accounting system
  • Sync the payments and allocation of payment to multiple invoices
  • Update payment statuses in real time
  • Support advanced workflows such as conditional reminders or document routing to connect AR processes across multiple systems
  • Support financial process automation

Custom AR Automation

Some companies have unique accounts receivable needs that are best served with custom automation. This approach can handle specialized invoicing rules, support multiple currencies, and facilitate custom legal escalation processes. It often involves-

  • Scripting within your ERP system
  • Building integrations between databases and collection tools
  • Using Robotic Process Automation (RPA) to reduce manual work

Providers like Tungsten Automation and BlackLine offer advanced tools for businesses that need tailored automation and detailed cash application features.

Which Approach Fits Best for Your Business?

Consider these questions to select the accounts receivable automation that best suits your needs. We can help plan, set up, and maintain it for your business.

QuestionConsiderationReady-Made SolutionCustom Solution
1. Do you want a ready-made solution or something custom-built?Choose off-the-shelf AR software if you need fast setup with standard features. Opt for custom automation if you have special invoicing rules, multi-currency needs, or industry-specific processes.

✅ Fast setup

✅ Standard features

✅ Special rules

✅ Multi-currency

2. Does it need to work smoothly with your current accounting or ERP system?If yes, look for software that integrates directly with your system, such as NetSuite, SAP, or QuickBooks. If not essential, consider workflow tools like Zapier or Make.com for flexible and easy automation. Tip: For the Free AR automation, go for the open-source n8n workflow automation expert

✅ Direct integration

✅ Quick setup

✅ Flexible tools

✅ Easy automation

3. Are you looking to automate many AR tasks or just a few?Full AR platforms can help with everything from sending invoices to reconciliation. Automation tools are well-suited for single tasks, such as emailing invoices or marking payments as received.

✅ Complete platform

✅ All AR tasks

✅ Single tasks

✅ Specific needs

4. Do you have a limited budget or a small IT team?Tools like Zapier, n8n, or Make.com are lower-cost options that don’t require much technical work. Custom builds make more sense if you’re able to invest the time and money to get exactly what you want.

✅ Lower cost

✅ Less technical work

✅ Exact requirements

✅ Full control

5. Do you require advanced features, such as AI-based collections or cash application?If yes, consider custom solutions or enterprise-grade platforms like Tungsten Automation or BlackLine. If not, simpler software with standard features may be all you need.

✅ Standard features

✅ Simple software

✅ AI-based collections

✅ Advanced features

Suggested Path Based on Your Answers: If your answers lean toward ready-made and ERP integration, consider a full AR software solution that works directly with your accounting system. If your answers focus on workflow tools and single tasks, low-code platforms can automate specific steps while keeping your core systems unchanged. If you see custom and advanced features in your answers, a custom-built approach will give you more control and flexibility for complex requirements. Satva Solutions can handle setup, integration, and support, allowing you to focus on running your business.

Must-Have Features for Accounts Receivable Software

AR automation software has to cover billing, payments, and collections all in one place. Check for these features to see if it’s right for your business.

1. Credit Management

Businesses can define and adjust payment terms based on a customer’s history. This includes-

Offering early-payment discounts and applying late-payment penalties

Using credit management automation to monitor credit risk to keep cash flow healthy regularly

2. Invoice Generation and Delivery

The system generates invoices and sends them to customers automatically. This means fewer delays, fewer mistakes, and you can see right away if they’ve been sent.

3. Payment Processing Automation

Companies need to accept various payment methods, including credit cards, ACH, and bank transfers. They also need to see payment status right away to keep cash flow easy to manage.

4. Cash Application and Reconciliation

The best accounts receivable automation software for businesses will automatically match incoming payments to the correct invoices. This reduces errors and shortens the cash application cycle while keeping the ledger up to date. Even if an invoice is paid in multiple parts.

5. Debt Collection Workflows

The software should use rules or AI-driven logic to manage follow-up communications for overdue balances. It ensures consistent outreach and more effective collections.

6. Scheduled Reminders and Dunning

Automated reminders about upcoming or overdue payments help encourage on-time payments, reduce disputes, and support better customer relationships.

7. Dispute and Deduction Handling

Companies need a single place to track invoice issues. This makes it easier to communicate with customers and resolve billing issues more quickly.

8. Reporting, Analytics, and KPI Tracking

The system displays dashboards and reports, including Days Sales Outstanding, aging balances, and collection results, so teams can track their performance and identify areas for improvement.

9. Multi-Currency and Multi-Entity Support

Businesses with international customers or multiple business units require support for managing different currencies and organizational structures within a single system.

10. ERP, CRM, and Payment Gateway Integrations

Strong integration with systems such as NetSuite, SAP, QuickBooks, Salesforce, and payment gateways ensures consistent financial data and reduces manual data entry.

11. Security, Compliance, and Audit Trail

Companies should have flexible permission controls, detailed logging, and built-in compliance features to protect sensitive financial data and maintain customer trust.

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Book a demo today to help you design an accounts receivable system that meets your needs with expert advice, reliable setup, and ongoing support.

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Integrated Accounts Receivable Management System

An effective accounts receivable process does not operate independently. It needs to integrate with other key systems in your business to maintain consistency, efficiency, and accuracy. Here is how the central systems work together in an integrated setup.

Customer Relationship Management (CRM)

The CRM keeps customer details, sales actions, and payment terms. Connecting AR with CRM ensures data consistency and enables billing to commence immediately after a sale. This reduces manual entry and ensures accurate records. Popular integrations include Salesforce and HubSpot.

Order Management System (OMS)

Order Management handles everything from order entry to approvals and fulfillment. Linking OMS to AR means that approved orders automatically create invoices. This implies billing is faster, stays accurate, and payments don’t get held up.

Enterprise Resource Planning (ERP)

ERP handles accounting, inventory, and financial reporting all in one place. Linking AR with ERP ensures consistent invoices and payments. It also facilitates cash application and reconciliation while ensuring accurate financial data. We integrate with NetSuite, SAP, and Microsoft Dynamics.

Payment Gateways

Linking payment gateways to AR software enables customers to pay online using cards or ACH. Payments go right into the records so you get paid faster and don’t have to match them manually.

Business Intelligence (BI) and Analytics

BI tools collect data from DSO reduction software, CRM, OMS, ERP, and payment systems to create dashboards and reports. These tools help monitor key metrics such as Days Sales Outstanding (DSO), payment trends, and dispute rates. With this insight, businesses can make informed decisions and more effectively manage their cash flow.

AI-Powered AR Automation Possibilities

AI is transforming accounts receivable processes by adding advanced tools and predictive capabilities. Here are some key ways AI can strengthen your AR operations through our fintech development services.

Advanced AI Capabilities

  • Cash Flow Forecasting: AI looks at past payment data, customer habits, and seasonal patterns to predict cash flow. This allows finance teams to see when payments might arrive, spot delays early, and plan to maintain sufficient working capital.
  • Fraud Detection: AR systems can use machine learning to watch payment patterns and transaction details for anything unusual. They can find mismatched invoices, unexpected payment sources, or changes in accounts that look suspicious to lower fraud risk and keep company finances safe.
  • Payment Matching and Remittance Automation: AI can make payment reconciliation easier by reading remittance documents and matching them to the right invoices on its own. This cuts down on manual work, keeps things accurate, and lets finance teams keep records current without much effort through our RPA solutions.
  • Intelligent Collections Worklists: Advanced AR tools can use AI to prioritize collection activities based on customer payment history, account value, and risk of delay. This ensures that collections teams focus on high-risk or high-value accounts first. It makes the overall process more efficient and effective.
Accounts receivable automation market forecast showing $3.40B in 2025 to $5.95B by 2030 with 11.84% CAGR and vendor logos.

Featured Accounts Receivable Software Projects by Satva Solutions

These examples show how Satva Solutions has transformed AR processes across different industries and business models.

1. Synergy (Debt Collection Platform for Fair Capital)

Satva Solutions developed a custom application called Synergy to simplify and improve debt collection processes for Fair Capital. This tool connects directly with QuickBooks Online and is also available on the Intuit Marketplace, making it easy for clients to install and use.

Fair Capital’s team previously handled collections by manually uploading invoices into QuickBooks. This process was slow and error-prone, creating unnecessary delays and extra work for staff.

The Solution

Synergy was designed to automate the collection workflow by-

  • Identifying overdue invoices directly within QuickBooks Online
  • Retrieving all necessary payment details automatically
  • Applying customizable rules to exclude invoices that have been recently paid
  • Allowing users to set their own collection criteria
  • Providing easy installation through the Intuit Marketplace

Results

  • Clients using Synergy save around 4 to 5 hours each week that was previously spent on manual data entry.
  • The platform has reduced overall collection time by approximately 25%, helping businesses improve cash flow.
  • Adoption has increased by about 9%, with active user numbers growing by 17% due to the seamless and scalable integration.
Synergy via QuickBooks Online with features like auto-detect overdue invoices, fetch payment data, and user-defined rules for faster collections.
E-Commerce QuickBooks Integration Platform offering hours saved per week, more time for strategic tasks, and improved data accuracy.

2. Jovyshop (QuickBooks Online Integration for eCommerce Platform)

Jovyshop, a comprehensive FullCommerce platform, partnered with Satva Solutions for invoice automation with QuickBooks integration. The goal was to make their financial processes simpler and get rid of manual data entry.

Before the integration, Jovyshop’s team entered invoices and payment details into QuickBooks by hand, which took a lot of time and sometimes caused errors in their records.

The Solution

Satva Solutions created a smooth connection between Jovyshop’s order system and QuickBooks Online. With this integration in place-

  • Invoices are generated automatically for each sale
  • Payments are recorded in QuickBooks as soon as they arrive
  • Reconciliation happens without any manual work

Results

  • Jovyshop eliminated hours of manual data entry each week
  • The finance team gained more time to focus on strategic tasks
  • Data accuracy improved significantly, reducing bookkeeping errors

3. eTreem (Embedded AR Payment Solution for QuickBooks Online)

Satva Solutions supported the deployment of eTreem, an embedded payments option designed for QuickBooks Online users. This setup lets businesses add “Click‑to‑Pay” links right in invoices, reminders, and billing emails so customers can pay quickly and easily.

eTreem connects with QuickBooks Online so customer, invoice, and payment data all match up without extra work. Payments link to the right invoices right away, making it easier to balance the books and avoid doing it by hand.

With eTreem in place, companies benefit from-

  • Faster payment cycles thanks to easy, embedded payment links
  • Fewer reconciliation errors since payments match directly against invoices
  • Enhanced AR efficiency with less manual effort involved
Illustration of invoice auto reconciliation process with benefits like faster payment cycles and enhanced AI efficiency

Ready to automate your Accounts Receivable? Start with Satva Solutions

Book a demo to discover automation opportunities and learn how our comprehensive accounts receivable service can transform your cash flow. Explore our case studies to see real results from businesses like yours.

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How to Automate Accounts Receivable

Automating your accounts receivable starts with understanding which parts of the process you want to streamline and how much time and budget you’re prepared to commit.

Steps to Automation

  • Check your AR process and see where manual steps slow things down.
  • Pick what fits: ready-made software for quick use or custom if you want more control.
  • Work out how AR tools will connect with CRM, ERP, the general ledger, and payment systems through our system integration services.
  • Get it ready, test it, train your team, then start using it with our expert support.
  • Check how it runs, adjust when needed, and keep it current as the business grows.

Costs to Implement an Automated Accounts Receivable System

A custom AR automation system usually costs between $80,000 and $200,000, depending on what you need. It often takes 3 to 6 months to set up. Simple or ready-made options work faster and cost less.

If you use accounting software with AR features, adding automation or using what’s already there can save time and money. This works well when your needs are simple through our accounting integration solutions.

Contact us to talk about what you want, find out costs, and plan automation that fits your budget through our free consultation.

Benefits of Accounts Receivable Automation

Automated accounts receivable makes cash flow better, reduces mistakes, saves time, and cuts costs. Here are some key benefits companies see. Learn more about our business automation solutions.

Faster Cash Flow and Shorter Payment Cycles

Invoices get sent right after a sale. Payments come in faster because it’s easy for customers to pay. This reduces waiting times and keeps cash moving.

Getting Things Right More Often

Writing data and making bills by hand can cause errors. Automation takes that work away. With fewer errors, organizations spend less time fixing problems or handling disputes through our API integration services.

Increased Productivity for Your AR Team

When routine tasks are completed automatically, finance teams have more time to focus on tasks such as assisting customers and improving processes.

Significant Cost Savings

Automating tasks means less paper, fewer keystrokes, and fewer calls to chase payments. This lowers admin costs and frees up resources.

Reduced Revenue Loss

Automatic reminders and better collection management help recover more payments. This reduces the number of invoices that are lost or written off through smart RPA solutions.

Accounts Receivable Automation Services

Satva Solutions offers a comprehensive range of services to help businesses automate and streamline their accounts receivable processes.

AR Consulting & Implementation

Satva’s team examines your current accounts receivable process to identify areas where it slows down and where automation can provide assistance. We help you choose the right tools and plan how to use them.

We set up the system, move your data, and train your team. We also ensure that everything works properly. We continue to support you with regular checks, updates, and changes as your business evolves.

AR Software Development

Our team creates custom AR tools that connect to meet your business needs.

We link systems like ERPs, CRMs, and payment platforms using APIs and automation. This includes making custom add-ons for QuickBooks, Xero, SAP, and Dynamics 365.

We also offer advanced features like intelligent document handling, automated workflows with RPA, and analytics powered by AI.

About Satva Solutions

Satva Solutions specializes in building automation for accounting, ERP, CRM, and e-commerce systems. We help businesses update their financial operations with smooth integrations and custom software.

What Sets Satva Apart

  • Deep expertise in accounting platforms (QuickBooks, Xero, Wave, MYOB, Zoho Books)
  • Proven integration experience with ERPs like Dynamics 365, SAP, Oracle NetSuite, Sage, and Odoo
  • Strong e-commerce and CRM connectivity (Shopify, WooCommerce, Salesforce, HubSpot)
  • Fintech-grade development capabilities, including API platforms and AI-enhanced workflow tools
  • A full-service model from consulting and development to implementation and ongoing support

Book a demo today to help you design an accounts receivable system that meets your needs with expert advice, reliable setup, and ongoing support.

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Frequently Asked Questions

How does AR automation benefit businesses?
AR automation eliminates manual tasks, enhances accuracy, and speeds up processes like invoicing, payment collection, and reconciliation. Businesses experience improved cash flow, cost savings, and real-time financial insights. Learn more about our accounting automation solutions.
Can we fully automate our accounts receivable processes?
Yes, many AR tasks such as invoicing, payment processing, and reconciliation can be fully automated. However, some complex customer negotiations and dispute resolutions may still require human intervention.
How long does it take to implement AR automation?
Implementation timeline depends on complexity and integrations required. Simple automation setups take a few months, while fully customized solutions with AI and multi-platform integration may require 3-6 months. Our system integration services ensure smooth deployment.
What’s the typical cost for AR automation?
Custom AR automation systems typically cost between $80,000 to $200,000, depending on requirements. Ready-made solutions with basic integrations can be more cost-effective for simpler needs. Contact us for a detailed quote.
Which approach is better: ready-made or custom AR solutions?
Choose ready-made solutions for quick setup with standard features. Opt for custom automation if you have unique invoicing rules, multi-currency needs, or industry-specific processes that require tailored workflows. Our fintech development expertise helps determine the best approach.
We use outdated accounting software. Can we automate it?
Satva Solutions can assess your existing system to determine if automation tools and APIs can enhance its functionality. If your current software lacks scalability or modern features, we share approaches and advise on the best option for your case through our accounting integration services.
Is it better to automate AR in-house or hire an expert?
If your team lacks experience in AI-driven automation, ERP integrations, or financial software development, outsourcing to experts like Satva Solutions ensures seamless implementation, reduced errors, and long-term efficiency. Explore our capabilities to learn more.