Invoicing AutomationCreate and send invoices right after a sale to avoid delays and reduce manual entry errors.
Payment AutomationLet customers pay through email links or online portals to ensure timely payments. Staff can see payment updates quickly and spend less time chasing overdue accounts.
Invoice Bookkeeping AutomationInvoice automation software can automate the entry and recording of accounts receivable transactions, eliminating the need for manual work. This ensures the ledger remains accurate and allows the finance team to devote more time to other priorities.
Payment Reconciliation AutomationSoftware can match incoming payments (bank deposits and Credit card Payments) to the corresponding invoices. This saves time on manual checks, avoids errors, and keeps records up to date.
Debt Collection AutomationAutomated debt collection workflows use rule-based triggers or AI to adjust outreach based on the age and size of overdue invoices. Intelligent Reminders: An automated payment reminder system sends notices before and after due dates based on each customer’s history. This lets teams follow up on time, get payments in sooner, and keep good relationships with customers. Legal Notice Automation: When invoices remain unpaid for an extended period, requiring legal action, software can help generate the necessary notices or hand the case over to legal staff on time.
Ready-to-Use AR SoftwareMany businesses opt for ready-made accounts receivable software to streamline their workflows. These solutions typically offer Invoicing and payments AI-powered collections software Reconciliation with minimal setupA platform like Billtrust offers features like customer onboarding, verification, AI AR automation and an invoice-to-cash application. A platform like HighRadius offer features such as automated invoice processing, collections automation software, and automated cash application software that integrate directly with your existing accounting system.
Integration with Existing Accounting and ERP SoftwareAccounts receivable software needs to work well with your existing accounting or ERP system. Options like NetSuite, SAP, Microsoft Dynamics, ZohoBooks, Xero, and QuickBooks.Account receivable system will ensure invoices are issued, whole and part payments are allowed, and pushing the payment data into accounting and ERP software will ensure collection reminders are turned off, cash flow statements are reflecting amounts, bank fees or credit card processing fees are accurately updated in the accounting system.This will save the drudgery of hundreds of hours.
Workflow Automation Tools (n8n, Zapier, Make.com)Platforms like n8n, Zapier, and Make.com enable businesses to set up accounts receivable tasks without requiring extensive IT work. These tools can Clone invoices from the Invoicing system to the accounting system Sync the payments and allocation of payment to multiple invoices Update payment statuses in real time Support advanced workflows such as conditional reminders or document routing to connect AR processes across multiple systems Support financial process automation
Custom AR AutomationSome companies have unique accounts receivable needs that are best served with custom automation. This approach can handle specialized invoicing rules, support multiple currencies, and facilitate custom legal escalation processes. It often involves- Scripting within your ERP system Building integrations between databases and collection tools Using Robotic Process Automation (RPA) to reduce manual workProviders like Tungsten Automation and BlackLine offer advanced tools for businesses that need tailored automation and detailed cash application features.
1. Credit ManagementBusinesses can define and adjust payment terms based on a customer’s history. This includes-Offering early-payment discounts and applying late-payment penaltiesUsing credit management automation to monitor credit risk to keep cash flow healthy regularly
2. Invoice Generation and DeliveryThe system generates invoices and sends them to customers automatically. This means fewer delays, fewer mistakes, and you can see right away if they’ve been sent.
3. Payment Processing AutomationCompanies need to accept various payment methods, including credit cards, ACH, and bank transfers. They also need to see payment status right away to keep cash flow easy to manage.
5. Cash Application and ReconciliationThe best accounts receivable automation software for businesses will automatically match incoming payments to the correct invoices. This reduces errors and shortens the cash application cycle while keeping the ledger up to date. Even if an invoice is paid in multiple parts.
6. Debt Collection WorkflowsThe software should use rules or AI-driven logic to manage follow-up communications for overdue balances. It ensures consistent outreach and more effective collections.
7. Scheduled Reminders and DunningAutomated reminders about upcoming or overdue payments help encourage on-time payments, reduce disputes, and support better customer relationships.
8. Dispute and Deduction HandlingCompanies need a single place to track invoice issues. This makes it easier to communicate with customers and resolve billing issues more quickly.
9. Reporting, Analytics, and KPI TrackingThe system displays dashboards and reports, including Days Sales Outstanding, aging balances, and collection results, so teams can track their performance and identify areas for improvement.
10. Multi-Currency and Multi-Entity SupportBusinesses with international customers or multiple business units require support for managing different currencies and organizational structures within a single system.
11. ERP, CRM, and Payment Gateway IntegrationsStrong integration with systems such as NetSuite, SAP, QuickBooks, Salesforce, and payment gateways ensures consistent financial data and reduces manual data entry.
12. Security, Compliance, and Audit TrailCompanies should have flexible permission controls, detailed logging, and built-in compliance features to protect sensitive financial data and maintain customer trust.
Customer Relationship Management (CRM)The CRM keeps customer details, sales actions, and payment terms. Connecting AR with CRM ensures data consistency and enables billing to commence immediately after a sale. This reduces manual entry and ensures accurate records. Popular integrations include Salesforce and HubSpot.
Order Management System (OMS)Order Management handles everything from order entry to approvals and fulfillment. Linking OMS to AR means that approved orders automatically create invoices. This implies billing is faster, stays accurate, and payments don’t get held up.
Enterprise Resource Planning (ERP)ERP handles accounting, inventory, and financial reporting all in one place. Linking AR with ERP ensures consistent invoices and payments. It also facilitates cash application and reconciliation while ensuring accurate financial data. We integrate with NetSuite, SAP, and Microsoft Dynamics.
Payment GatewaysLinking payment gateways to AR software enables customers to pay online using cards or ACH. Payments go right into the records so you get paid faster and don’t have to match them manually.
Business Intelligence (BI) and AnalyticsBI tools collect data from DSO reduction software, CRM, OMS, ERP, and payment systems to create dashboards and reports. These tools help monitor key metrics such as Days Sales Outstanding (DSO), payment trends, and dispute rates. With this insight, businesses can make informed decisions and more effectively manage their cash flow.
Steps to Automation Check your AR process and see where manual steps slow things down. Pick what fits: ready-made software for quick use or custom if you want more control. Work out how AR tools will connect with CRM, ERP, the general ledger, and payment systems through our system integration services. Get it ready, test it, train your team, then start using it with our expert support. Check how it runs, adjust when needed, and keep it current as the business grows.
Costs to Implement an Automated Accounts Receivable SystemA custom AR automation system usually costs between $80,000 and $200,000, depending on what you need. It often takes 3 to 6 months to set up. Simple or ready-made options work faster and cost less.If you use accounting software with AR features, adding automation or using what’s already there can save time and money. This works well when your needs are simple through our accounting integration solutions.Contact us to talk about what you want, find out costs, and plan automation that fits your budget through our free consultation.
Faster Cash Flow and Shorter Payment CyclesInvoices get sent right after a sale. Payments come in faster because it’s easy for customers to pay. This reduces waiting times and keeps cash moving.
Getting Things Right More OftenWriting data and making bills by hand can cause errors. Automation takes that work away. With fewer errors, organizations spend less time fixing problems or handling disputes through our API integration services.
Increased Productivity for Your AR TeamWhen routine tasks are completed automatically, finance teams have more time to focus on tasks such as assisting customers and improving processes.
Significant Cost SavingsAutomating tasks means less paper, fewer keystrokes, and fewer calls to chase payments. This lowers admin costs and frees up resources.
Reduced Revenue LossAutomatic reminders and better collection management help recover more payments. This reduces the number of invoices that are lost or written off through smart RPA solutions.
AR Consulting & ImplementationSatva’s team examines your current accounts receivable process to identify areas where it slows down and where automation can provide assistance. We help you choose the right tools and plan how to use them.We set up the system, move your data, and train your team. We also ensure that everything works properly. We continue to support you with regular checks, updates, and changes as your business evolves.
AR Software DevelopmentOur team creates custom AR tools that connect to meet your business needs.We link systems like ERPs, CRMs, and payment platforms using APIs and automation. This includes making custom add-ons for QuickBooks, Xero, SAP, and Dynamics 365.We also offer advanced features like intelligent document handling, automated workflows with RPA, and analytics powered by AI.
About Satva SolutionsSatva Solutions specializes in building automation for accounting, ERP, CRM, and e-commerce systems. We help businesses update their financial operations with smooth integrations and custom software.What Sets Satva Apart Deep expertise in accounting platforms (QuickBooks, Xero, Wave, MYOB, Zoho Books) Proven integration experience with ERPs like Dynamics 365, SAP, Oracle NetSuite, Sage, and Odoo Strong e-commerce and CRM connectivity (Shopify, WooCommerce, Salesforce, HubSpot) Fintech-grade development capabilities, including API platforms and AI-enhanced workflow tools A full-service model from consulting and development to implementation and ongoing support